FestivalOS
The operating system for festivals & events
One operator-grade workspace for ticketing, lineup, schedules, intake, budget and volunteer management. Built by festival organisers for organisers. FestivalOS does the heavy lifting, so you can run the show.
IF ANY OF THIS SOUNDS FAMILIAR...
Run the festival.
Not the spreadsheets.
Spreadsheets, WhatsApp groups, paper run sheets, an inbox full of artist contracts, a half-built Airtable, ticket data stuck on someone else's website. None of it talks to each other, and it's all held together by you.
Your volunteer list's in a spreadsheet. The artist contracts are in your inbox. The budget's in a google doc. The run sheet's on a whiteboard at the shed. Half of them are out of date.
By the week before bump-in you're chasing people for licences, signed contracts, and dietary requirements. Things slip. Some you don't even know slipped until afterwards.
You've tried other software built for corporate AGMs. Costs a fortune and still doesn't understand what build week actually looks like.
We didn't set out to build software. We set out to run a better festival. This is the tool we made to do it, and it's run every one of ours since.
What's inside
Everything a festival actually needs.
- Live ticket sales data
- Artist lineup, schedules, and run-of-show
- Volunteer management and scheduling
- Xero integration for accurate budgeting, and forecasts
- Email templates and applicant workflow
- Task board for the core team
- Inbuilt waivers
- Contractor and licence tracking
- Real-time dashboard for the event lead
- CRM management for your entire contacts list
- Attendee app (coming soon)
- Intake forms for artists, vendors, volunteers, performers and facilitators
ONE PLATFORM, EVERY PART OF YOUR EVENT
Run your festival from one powerful dashboard.
Your people, your schedule, your artists, your budget, your tickets, your comms. All pulling from the same place. No more copy-paste. No more wondering which spreadsheet has the real number.
People
Every volunteer, artist, vendor, and contractor in one searchable place. Skills tagged, licences tracked, photo on file. No more 'which sheet has Sarah's RSA?' at 11pm the night before bump-in.
Scheduling
Build week, bump-in, festival days, bump-out. Tasks assigned, conflicts flagged, reminders going out before you'd remember to send them. The whole production calendar in one view, not three whiteboards.
Artist programming
Set times locked across every stage. Tech riders and contracts attached to the artist, not buried in your inbox. Clashes caught before the program goes to print.
Budget and revenue
Forecast against actuals in real time. Variance turns red the moment it appears, not three weeks later. Overdue payments on the dashboard, so a vendor never has to chase you on a Friday.
Ticketing
Live sales from Humanitix, syncing every few minutes. Money in next to money out, so the answer to 'how are we tracking?' takes a second, not an afternoon.
Email automation
Thirty-six pre-built templates covering every role and every moment. New volunteer signs up, they get the welcome. Artist confirmed, they get the pack. Personalised, sent from your domain, logged.
Dashboard
A single real-time view for the event lead: ticket revenue, volunteer numbers, task progress, and budget variance at a glance. The number that matters, surfaced before anyone has to ask.
Live ops
Gate check-in, roaming crew, and incident logs all running off one screen on event day. Everyone knows where they're supposed to be, and you know the moment they're not.
Intake forms
One link, every applicant type. Artists, vendors, volunteers, performers, facilitators: each gets a tailored form. Responses land straight in the CRM, no copy-paste, no chasing.
Volunteer Task Board
The core team's to-do list, without the group-chat noise. Tasks assigned, deadlines set, status visible to everyone who needs it. Nothing falls through the cracks in the final week.
Waivers
Digital waivers sent and signed inside the platform. No paper chasing, no printing, no scanning. Signatures on file before bump-in, not filed in a box somewhere afterwards.
Skills & licences
Track who holds which certifications: RSA, first aid, forklift, driver licences. Surface gaps before bump-in, not after. The right person in the right role, every time.
"The spreadsheets aren't the job. The festival is."
FREE DURING LAUNCH
Run your next festival on FestivalOS.
Request Early Access- Two-minute signup
- We respond within one business day
- Cancel anytime, your data's yours